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FORMS FOR CAMPS BEING VISITED

Camp Information Form

This is a form that is completed by the camp to provide their assigned Visitors with a "snapshot" of their camp program.  It lists contact information for the camp as well as any specialized activities.  Each camp being visited is required to complete this form and submit it to Kyle by February 1st.

Expanded Written Documentation Review

The ACA, NY & NJ Standards Committee requires that camps and visitors complete the expanded version of the Written Documentation Review as it covers a large amount of the written documentation required for the Accreditation Visit.  This for should be completed with your assigned visitor and can be done in person or via electronic means such as the My Accreditation tool.

My Accreditation Tool

ACA has provided an online platform for camps and visitors to connect so that they may complete the Camp Self-Assessment.  This tool allows camps and visitors to upload documents and add comments.  Please take some time to view the tutorials on how to use this system to ensure its ease of use.  If you are having trouble accessing the system, please contact Kyle at the ACA, NY & NJ office.

Immunization Update for Camps

Here’s What You Need to Know About Immunizations & the Measles Outbreak 

As the measles outbreak continues in our region, we want to provide you with as much information as possible to help you prepare for the summer ahead.

EVERY CAMP SHOULD: 

  • Decide what your camp’s vaccination policy is for campers and staff – It is up to the discretion of the camp, based on recommendations by a camp's county or state Department of Health, on whether they will accept campers and staff who aren't vaccinated. Will religious exemptions be accepted? Will Medical exemptions be accepted? If so, will you be more diligent about making sure it's official and verifiable? ACA-Accreditation standards allow for a camp to accept campers who have not been immunized due to medical, religious or other reasons — requiring instead that the parent/custodial guardian can sign a waiver form. Understand the risk if you do accept a camper or staff member who has not been immunized for measles. If someone not protected through immunization comes in contact with an infected person, many public health departments have initiated mandatory 21 day quarantine. Each public health department may handle this differently. For example, where the quarantine occurs (camp or elsewhere), who is quarantined including potential distinctions between people who have a medically documented reason for not being immunized (e.g. immune-compromised) versus those whose parents chose not to.
  • Communicate to camp families and staff about your policy – Whether this is an email to camp families or stated on your website, make sure to communicate whatever your policy is on accepting unvaccinated campers and staff.
  • Decide on a refund policy – If there is a case of measles at your camp, decide what your refund policy is and make sure to communicate that within your policy.
  • Know each camper and staff member’s immunization status- Require an immunization history (including month and year for each type of immunization) for each camper and staff member on the camp’s health history form. This is particularly important when illness associated with lack of immunization occurs. Understand your state’s exemptions from school immunization requirements as well.
  • Ensure you have educated healthcare staff - While only a physician can diagnose measles, ensure that your healthcare staff understands the symptoms and has procedures in place to immediately seek medical care if measles are suspected.
  • Consider tracking the percent of immunized campers and staff at your camp - This may be important information for parents of children who cannot be immunized; it helps them understand the potential risk exposure for their child. Use data from last season if tracking this season’s percent is challenging.
  • Understand the facts about the disease - Measles is a highly contagious disease caused by a virus. Measles can be serious — even fatal — for young children. While rare, it can lead to pneumonia, encephalitis (swelling of the brain), and death. People exposed to measles who have not been vaccinated almost always get measles.

FOR NY CAMPS            FOR NJ CAMPS


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